Junior Accounting Specialist CDI Temps plein

Junior Accounting Specialist – Djibouti
GIZ- Internal/External Vacancy Announcement #040/2024
GIZ Country Office Ethiopia and Djibouti

As a provider of international cooperation services for sustainable development and international education work, GIZ – Deutsche Gesellschaft für Internationale Zusammenarbeit – is dedicated to building a future worth living around the world.

Working efficiently, effectively and in a spirit of partnership, we support people and societies in developing, transition and industrialized countries in shaping their own futures and improving living conditions. This is what the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) is all about.

As a federally owned enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. We are also engaged in international education work around the globe.

In order to support the GIZ Office Ethiopia and Djibouti in Djibouti as well as its projects operating at IGAD and Djibouti with its operations, we are looking to fill a full-time position in the field of Finance.

Duration of Contract: 30.06.2026
Application deadline: 04.05.2024
Place of Work: Djibouti

Please submit your application letter and CV in English.

Responsibilities

The Junior Accounting Specialist is responsible for

• Ensure that all accounting functions and systems are implemented in compliance with GIZ regulations and internationally accepted accounting procedures.
• Provide support for internal coordination within the Finance Department, ensuring smooth collaboration and communication between team members.
• Effectively coordinate with staff members of the finance team, fostering teamwork and synergy to accomplish departmental goals and objectives

Duties:

1. Financial Service – Managing the daily Finance routines
   • Process Transactions: Handle office, confidential and project jornal transactions in WINPACCS Accounting, ensuring document completeness before proceeding.
   • Reconcile Bank and Cash Accounts: Perform bank account reconciliations for assigned journals, and verify reconciliation of cash accounts against physical cash count balances.
   • Monthly-end Closings: Conduct monthly closings for assigned office or project journals, uploading them to WINPACCS Cloud, and disseminate closing reports to relevant projects.
   • Voucher Management: Ensure processed vouchers are invalidated and labeled in accordance with GIZ regulations before archiving or sending to projects.
   • Communication: Generate and distribute « Monthly Internal Memos » to projects/programs following each closing, specifically for office journals
   • Receivables Management: Monitor project receivables, including those under both the project and office journals.
   • Electronic Archiving: Responsible for electronically archiving accounting vouchers in WINPACCS Cloud, ensuring proper organization and accessibility.
   • Payment Voucher Management: Maintain proper filing and organization of payment vouchers in the archive, ensuring they are securely kept.
2. Internal control
   • Complies with GIZ Process and Rules and the GIZ Ethiopia and Djibouti National Personnel Policy.
   • Supports in the provision of required vouchers and explanation during internal and external audits.
   • General services
   • Return Office payment vouchers intact after using them for reference in the appropriate place in the Archive.
   • Ensure all payment vouchers in the archive are properly filed and kept.

Required qualifications, competences, and experience

Qualifications

• BA degree from an accredited university or college in in business administration, accounting, finance, or similar subject.

Professional experience

• Not more than 2 years of relevant occupational experience. Working experience in an international organization is a distinct advantage.

Other knowledge, additional competencies

• Excellent communication (written and spoken) in English and French.
• Very good working knowledge of IT technologies (related software, email, the internet) and computer applications (e.g. MS Office)
• Fast Learner and ability to work under pressure.
• Flexibility, organizational and coordination skills.
• Ability and willingness to work as part of a team.
• Knowledge of WINPACCS Accounting software is advantageous.
• Working experience with regional organisations like IGAD is an advantage.

Application procedure:

Interested and qualified candidates shall submit their motivation letter along with their recent CV Email: hreth@giz.de.

Note: –

Please make sure you mention the Vacancy Number « Junior Accounting Specialist #040/2024_Your full name » in the subject line of your email application. Due to large number of applications, we categorise applications with the vacancy numbers.

Please submit your application letter and CV in English.

Applications without vacancy numbers in subject lines might not be categorized in the appropriate folder and could be disqualified.

Only short-listed candidates will be contacted

We encourage persons with disabilities to apply for the position. In case of equal qualification, persons with disabilities will be given preference.

Applications from qualified women are encouraged.