Administrative Assistant CDD

Accordingly, NGO, through its office in the Republic of Djibouti, is announcing its need for the following positions for those who meet the required qualifications and conditions.

• The only way to apply is via this website:
• Applications will begin on May 8, 2025. The deadline for submitting applications is May 15, 2025.
  • Job Title: Administrative Assistant

• Qualifications:

1. The candidate must be of local nationality and be between 35 and 40 years old.
2.  A bachelor’s degree in business administration or its equivalent.
3.  At least two years of administrative experience.
4.  Proficiency in Microsoft Office programs.
5.  Fluency in Arabic, English, and French.
6. Priority will be given to those who are fluent in Arabic.
7. Possess good communication skills
8. Proficiency in management, time management, and task organization.
9. Thorough knowledge of work schedules, rules, and basics.
10.  Knowledge of office systems and administrative procedures.

Applicant’s file content:
1. A written application addressed to the office management, signed by the candidate, for the position applied for, with the full address:
Email – Mobile Number
2. An updated CV in Arabic or English.
3. The necessary documents for the appointment will be requested after passing the technical interviews.

• Administrative Assistant Duties and Responsibilities:
1. Perform office work and services that contribute to the smooth running of work.
2. Organize, store, and archive files and documents for easy access.
3. Prepare and arrange for meetings and all other work-related interviews.
4. Process and follow up on work-related requests.
5. Receive incoming and outgoing correspondence, record them in their appropriate records, and distribute them to relevant employees.
6. Follow up and coordinate with all administrative units in the office regarding correspondence, correspondence, and various work-related matters.
7. Submit periodic and non-periodic reports to the immediate office manager.
8. Maintain the confidentiality of information accessed by the employee in the course of their duties.
9. Follow up on administrative procedures and coordinate with internal and external entities regarding workflow.
10. Assist and participate in compiling performance evaluation reports, drafting and analyzing these reports, and including them in the annual performance evaluation report.
11. Perform any other duties assigned by the office manager within the scope of the job.
12. Transfer correspondence internally.